BY-LAWS
ECONOMIC DEVELOPMENT AUTHORITY
Be it resolved by the Economic Development Authority of the County of Augusta, Virginia:
That the following By-Laws be and they are hereby adopted and approved as and for the By-Laws of the Economic Authority of the County of Augusta, Virginia.
ARTICLE I
Section 1. Name of the Authority. The name of the Authority shall be “The Economic Development Authority of the County of Augusta, Virginia.”
Section 2. Office of the Authority. The offices of the Authority shall be at the County Office Building, Verona, Virginia, or at such place or places in the County of Augusta, Virginia, as the Authority may from time to time designate by Resolution.
Section 3. Fiscal Year of the Authority. All financial transactions, records and accounts shall be maintained on a fiscal basis beginning July 1 and ending June 30.
ARTICLE II
Section 1. Officers. The officers of the Authority shall be a Chair, Vice-Chair and a Secretary and Treasurer.
Section 2. Chair. The Chair shall preside at all meetings of the Authority. Except as otherwise authorized by Resolution of the Authority, the Chair shall sign all contracts, deeds and other instruments made by the Authority. At each meeting, the Chair shall submit such recommendations and information as may be considered proper concerning the business affairs, and policies of the Authority.
Section 3. Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of the resignation or death of the Chair, the Vice-Chair shall perform such duties as are imposed.
Section 4. Secretary. The Secretary shall keep the records of the Authority, shall act as Secretary of the meetings of the Authority and record all votes, and shall keep a record of the proceedings of the Authority in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to the office.
Section 5. Treasurer. The Treasurer shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. The Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Authority. Except as otherwise authorized by Resolution of the Authority, all such orders and checks shall be countersigned by an Authority bank account signatory. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or when requested), an account of all transactions and also of the financial condition of the Authority.
Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the By-Laws or rules and regulations of the Authority.
Section 7. Election or Appointment. The Chair and Vice-Chair shall be elected from among the Directors of the Authority and the Secretary and Treasurer may or may not be from among the Directors of the Authority, as they desire, and all officers shall be elected at the Annual Meeting of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Chair and Vice-Chair shall not be re-elected to the same office for more than two terms (i.e. two years) without a one-year break in service.
Section 8. Vacancies. Should the office of Chair or Vice-Chair become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Secretary or Treasurer becomes vacant, the Authority shall appoint a successor, as aforesaid.
ARTICLE III – MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held in January of each year at the regular meeting place of the Authority unless rescheduled for cause by the Chair. In the event such date shall fall on a legal holiday, the annual meeting shall be held on the next succeeding secular day.
Section 2. Regular Meetings. At the Annual Meeting, the Authority will establish a meeting schedule for the year.
Section 3. Special Meetings. The Chair of the Authority may, when the Chair deems it expedient, and shall, upon the written request of two members of the Authority, call a special meeting of the Authority for the purpose of transacting any business designed in call. The call for special meeting may be emailed to each member of the Authority at least one day prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special meeting, any and all business may be transacted at such special meeting.
Section 4. Quorum. At all meetings of the Authority a majority of the members of the Authority shall constitute a quorum for the purpose of transacting business; provided that a small number may meet and adjourn to some other time or until a quorum is obtained.
Section 5. Order of Business. At a regular meeting of the Authority the following shall be the order of business.
1. Call to Order
2. Minutes
3. Finance
4. Matters from Economic Development Authority Members
5. Matters from Staff
6. Closed Session
7. Any other business to come before the Authority
8. Adjournment
All resolutions shall be in writing and copies shall be entered in a journal of the proceedings of the Authority.
Section 6. Manner of Voting. The voting on all questions coming before the Authority shall be by roll call, the yeas and nays shall be entered upon the minutes of such meeting, except in the case of elections when the vote may be made by ballot.
Bylaws approved and instituted. June 16, 1969
ARTICLE IV – AMENDMENTS
Section 1. Amendments to By-Law. The By-Laws of the Authority shall be amended only with the approval of a simple majority of the members present but no less than three of the members of the Authority at a regular or special meeting. No such amendments shall be adopted unless at least seven days written notice thereof has been previously given to all members of the Authority.
Article 3: Sections 1 and 2. The By-Laws of the Authority shall be amended regarding meeting schedule. Meetings will be held on the third Thursdays of the scheduled month. Amended October 16, 2009.
Article 1: Section 1. The By-Laws of the Authority shall be amended regarding the name of the Authority. The Authority shall be called the Economic Development Authority. Amended August 24, 2011.
Article 3: Section 2. The By-Laws of the Authority shall be amended regarding meeting schedule. Meetings will be held bi-monthly. Amended July 18, 2013
Article 3: Sections 1 and 2. The By-Laws of the Authority shall be amended to change the Annual meeting date to May and regular meeting months will be listed. Necessary meeting rescheduling is determined by the Chair. Amended July 17, 2014
Article 3: Section 5. The By-Laws of the Authority shall be amended regarding order of business. Amended July 17, 2014
Article 2: Section 7: The By-Laws of the Authority shall be amended regarding the election of officers and terms of service.
Amended March 21, 2019
Article 3: Sections 1 and 2: The By-Laws of the Authority shall be amended regarding the annual meeting and meeting schedule.
Amended March 21, 2019
Article 2 and 3: The By-Laws of the Authority shall be amended regarding gender-neutral language.
Amended March 21, 2019
Article 1, Section 2 and Article 2, Section 4: The By-Laws of the Authority shall be amended to remove use of Seal.
Amended October 12, 2023
Article 2, Section 5: The By-Laws of the Authority shall be amended regarding bank account signatories.
Amended October 12, 2023
Article 2, Section 7: The By-Laws of the Authority shall be amended regarding re-election terms for the Chair and Vice-Chair.
Amended October 12, 2023
Article 3, Section 3: The By-Laws of the Authority shall be amended regarding gender-neutral language and use of electronic meeting notices.
Amended October 12, 2023
